Assistant Company Secretary

The Opportunity

Working with the Company Secretary, the Assistant Company Secretary will provide comprehensive legal and administrative support and guidance to the Board of Directors and the broader organisation. This role ensures that the company’s decisions and instructions are properly carried out and communicated, and that the company complies with all relevant statutory and regulatory requirements, as well as act as a support function for all governance related matters within the company.

What you’ll be doing day-to-day

1. Board Support and Governance:
   1. Represent the Company Secretary at board and committee meetings where necessary and keep records of all relevant resolutions.
   2. Provide comprehensive legal and administrative support and guidance.
   3. Facilitate the development and preparation of board and committee papers to enhance the quality and effectiveness of board information.
   4. Advise the board and its committees on governance matters.
   5. Monitor that board and committee policy and procedures are followed.
   6. Coordinate the timely completion and dispatch of board and committee papers.
2. Communication and Documentation:
   1. Ensure that the board’s decisions and instructions are properly carried out and communicated.
   2. Ensure records of members’ and directors’ meetings are kept in compliance with the Act and the company’s constitution.
   3. Handle communication with shareholders when required.
3. Administrative Duties:
   1. Working with the Executive Assistant, assist with the management of board processes.
   2. Ensure that necessary registers are maintained.
   3. Verify that reports are prepared in accordance with board and shareholder expectations.
4. Advisory and Compliance:
   1. Develop, communicate, and implement compliance policies, processes, and procedures.
   2. Advise the board and broader organisation on good practice in corporate governance.
   3. Safeguard the integrity of the organization by promoting the compliance framework.
   4. Provide counselling on standards of ethical and corporate behaviour to the board.
   5. Assist with facilitating regular board performance reviews.
   6. Be involved in matters relating to risk management, corporate responsibility, governance.

What you’ll bring to this role

• Bachelor's degree in law, finance or commerce is required.
• The incumbent should ideally be a member of the Governance Institute of Australia or other associated professional certification.
• Extensive knowledge of corporate governance and compliance requirements.
• Strong organizational, communication, and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively.
• High level of knowledge of corporate governance requirements, protocols and processes.

What We Offer 

Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: 

• Diverse and dynamic teams with a supportive and inclusive culture. 
• Supportive career development plans with comprehensive ongoing training, support, and development opportunities. 
• Flexible hours and a hybrid working environment 
• Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers. 
• Competitive leave benefits, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and much more. We also offer a fifth week of annual leave when you hit five years of service! 
• Study assistance programs to excel your personal growth, learning and development. 
• Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective. 

Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. 

We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives. 

With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.  

About Us 

As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.  

Ready to take the next step? 

If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less-likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them!  

We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.   

If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.