Executive Assistant

The Opportunity

Join us in this exciting opportunity as an Executive Assistant supporting the Chief People Offer and Chief Customer Officer of Vocus based in our Melbourne office on a 12-month fixed term contract.

The support you'll provide will range from the forward planning and coordination of day-to-day activities for our executive as well as direct reports/senior leadership team members across the divisions to ensure the smooth running of the P&C and CDFS groups. Where required this role may be requested to provide support on additional projects.

What you’ll be doing day-to-day

• Provide full administration support to your Executive/s.
• Co-ordinate diary management, inbox management, expenses and travel arrangements.
• Engage with the Senior Leadership/Direct Reports teams to gain a sufficient understanding of team scope, priorities and culture
• Be intuitive & proactive when prioritising and responding to messages.
• Show initiative by helping the Executive/s manage and prioritise their workload.
• Provide support on correspondence, communications, building presentations and board packs as required.
• Assisting with planning and set-up (logistics, catering etc) team meetings and events.
• Assisting with or coordinating the organisation of business functions as required
• Provide Support to the Senior Leadership Team where required.
• Communicating with the EA community, Execs, Board members, Suppliers and Clients on behalf of the Executive.
• Live and breathe our Vocus “one team” value and build great working relationships across the business.

What you’ll bring to this role

• To be successful in this role you’ll have a minimum of 5 years’ professional experience as an Executive Assistant,
• Self-starter, proactive and learning mindset.
• Excellent written and verbal communication and presentation skills
• Strong Excel, PowerPoint and Word skills
• Highly service orientated - Be naturally proactive and take pride in providing excellent support your Executives and their wider team.
• Strong interpersonal, communication and negotiation skills.
• Demonstrates discretion
• Excellent organisation and time management skills
• Ability to always maintain confidentiality
• Exceptional corporate presentation and excellent people management skills.
• Ability to work autonomously, employ initiative to find solutions and prioritise.
• Excellent organisational and administration skills.
• A proactive and flexible approach to work.
• Ability to liaise at an executive level and to work under pressure.
• Qualifications & Education - May have completed relevant administration qualification

What We Offer 

Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy: 

• Diverse and dynamic teams with a supportive and inclusive culture. 
• Supportive career development plans with comprehensive ongoing training, support, and development opportunities. 
• Flexible hours and a hybrid working environment 
• Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers. 
• Competitive leave benefits, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and much more. We also offer a fifth week of annual leave when you hit five years of service! 
• Study assistance programs to excel your personal growth, learning and development. 
• Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective. 

Working at Vocus is never just a job – it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business. 

We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives. 

With us, you’ll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.  

About Us 

As Australia’s specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.  

Ready to take the next step? 

If you like the sound of this role and think you’d do a great job, but are worried you don’t tick every box, we encourage you to back yourself – we know that diverse groups are less-likely to apply for roles they’re not 100% qualified for, but just as likely to succeed at them!  

We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.   

If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.