Executive Assistant & Board Coordinator

We have a rare and exciting role available for a Executive Assistant & Board Coordinator to join our Legal Team at our Cremorne Office, Melbourne. This is an exciting opportunity reporting to our Group COO and CFO and Group General Counsel and Co Company Secretary. This role will be part time, 3 or 4 days a week. 

About the Role 

This role involves provide administrative and logistical support to the Board of Directors, ensuring efficient communication, compliance with governance practices, and smooth operation of board activities. You will be organising meetings, preparing materials, maintaining records, and acting as a liaison between the board and executive leadership. In addition you will coordinate investor relations activities including meetings, conference, investor information and half and full year results roadshows.

You will also provide administration support to the CFOO and Group General Counsel with day to day activities.

The key responsibilities will include the following:

Board Support & Administration:

• Coordinate and schedule Board meetings, including assisting with preparing annual calendars, agendas, gathering materials, and distributing documents (as required).
• Manage Board member communications, including sending reminders, updates, and relevant documents.
• Track Board member attendance, ensuring all members are informed and prepared for meetings

Governance & Compliance:

• Assist in the preparation of governance-related documents, including annual reports, notice of meeting, policies, and bylaws.
• Ensure compliance with legal and regulatory requirements related to Board and Company governance.
• Coordinate Board orientation and onboarding for new members, ensuring they have the necessary information and resources to succeed in their roles.
• Assist with Company administration – including company annual renewals, changes in directorship, updating details, etc

Logistical Coordination:

• Arrange logistics for Board meetings, including booking venues/meeting rooms (if in-person), coordinating virtual meetings and organising refreshments and
• Managing any associated travel or accommodations for Board members.
• Assist with organising Board related dinners or other events
• Organize and support AGM and other special events or committees as needed.

Investor Relations Coordination

• Assist in organising investor events such as earnings calls, investor conferences, and roadshows, including logistics, scheduling, and meeting coordination.
• Monitor and manage the investor relations email inbox
• Receive and collate all analyst reports
• Updating of Accent Investor website as required
  
  

Administration Support to Group General Counsel and Co Company Secretary

• Managing Group General Counsel’s calendar including scheduling meetings and appointments, ensuring proper time management.
• Arrange travel, including flights, accommodations, and transportation as required. Prepare itineraries and provide detailed travel information.
• Support day to day activities or requests
• Assist with invoice processing
  

To be successful you will ideally have the following:

• 3-5 years previous experience with working with boards and handling company administration
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and scheduling tools (Outlook)
• Strong communication skills both written and verbal
• Excellent attention to detail including accurate, thorough, and able to monitor work for quality
• Must be organized with strong time management skills.
• Highly Dynamic and adaptable work ethic
• Collaborative and strong interpersonal skills
• Able to be dependable, follow instructions, respond to management direction
• Affiliation with Accent Group core values and a Make it Happen attitude.    

At Accent Group Limited we are committed to creating an inclusive workplace that promotes and values diversity and inclusion. We believe in the diversity of our people across age, gender, identity, race, sexual orientation, ethnicity, physical and mental ability. We strive on creating an equal employment environment where everyone from any background can be themselves. The Accent Group acknowledges, and pays respect, to the Traditional Owners and ongoing custodians of the land. The Aboriginal and Torres Strait Islander and Maori people.